Revolutionize Your Document Management and Engineering Services with KanBo’s Document Control

In today’s fast-paced and complex business environment, large enterprises need a work coordination platform that can keep up with their growing demands. KanBo is the solution to this need. Designed specifically with the demands of large enterprises in mind, KanBo is the ultimate tool for streamlining project management and fostering collaboration.

One of the key strengths of KanBo is its on-premises and cloud installations. This flexibility allows businesses to customize their installation and licensing to match their preferences and requirements. With KanBo, businesses don’t need to compromise on their technology choices. They can choose the installation and licensing options that work best for them.

KanBo is particularly proud of its focus on Engineering Services – Document Control. This feature enables businesses to manage and administer regional and global engineering drawings and manufacturing design revisions issuance to all North American and Global plants as needed. This allows businesses to focus on quality and efficiency in the execution of the engineering change management process. They can ensure a stable production start of new models and products in mass production.

Moreover, KanBo’s BEAM Bill of Material system setting simplifies engineering technical records and project information for individual design changes or full BOM design changes. It manages design drawing review, part hierarchy/ structure change point confirmation, understands inter and intra-company part supply relationships, and interprets regional and global parts supply/install agreements to ensure data is sent to the correct plants.

KanBo also helps with designing changing delivery management. Its Design Change Management System Setting enables sequential design change delivery while managing the work prioritization of multiple models and volume. Verification of accurate product engineering applies timing and comments, runs and analyses various verification reports to ensure accuracy of BEAM updates and attachments for approver analysis and customer information.

The Manufacturing Instruction Delivery feature enables businesses to manage engineering technical data by configuring Part Drawing Manufacturing Change Points, part hierarchy confirmation, quantity, and application accuracy. Additionally, it understands inter and intra-company part supply relationships, feature, and application list change points, and configuration of Frame/Engine/Transmission/Differential combination set up and combination changepoint reconversions. It also applies reason codes by change point to support instruction sheet issuance and VIN capture and determines the need to request supplier or plant supply setting.

Furthermore, KanBo provides assistance in Export Bill of Material – Management of parts supplied from North America to the world. Application timing adjustment management (including design changes thru order and delivery system maintenance, chairing/creating agenda for weekly Design Change Point Control Committee meetings. Distribution and management of Instruction Sheets to suppliers.

KanBo is the perfect solution for any large enterprise seeking a work coordination platform. With its unique features and flexibility, it can cater to the demands of even the most complex and dynamic businesses. It provides businesses with the tools they need to stay ahead of the curve in today’s fast-moving automotive 4.0 world.

Introduction:

Efficient document control is essential for the smooth running of any automotive engineering service. With KanBo and document management, it becomes easy to manage any kind of document. This how-to guide will walk you through one week of life engineering services -document control in the automotive industry with KanBo and document management.

Monday:

Create Document Groups and Document Folders: Start by creating document groups and document folders, as it is the first step in getting organized. Document groups help in making the document search easier and document folders organize the contents properly.

Tuesday:

Add Documents to Card Elements: Collect all of the essential documents in one place. You can add documents to card elements by dragging and dropping it from your desktop or uploading it from a SharePoint document library.

Wednesday:

Use Document Templates and Define Automatic Document Folder: Creating a document template ensures that all documents have a consistent structure. Use the automatic document folder definition in KanBo to create a document folder structure that aligns with your company’s standards.

Thursday:

Document Versioning and References: Every time a document is updated, KanBo stores it as a new version. You can view all the previous versions and restore them. Document references help in keeping track of all the related documents and their versions.

Friday:

Document Management: In KanBo, you can easily manage and organize the documents according to their respective groups and folders. You can also configure the access permission for the groups of users who are authorized to view the documents. Filters can also be used to search for specific groups of documents.

Conclusion:

In just one week, you can efficiently manage all engineering services documents with KanBo and document management. By following the above steps, you can ensure that your documents are always organized, accessible, and up-to-date.

Did you know that KanBo is much more than just a tool for document management? While KanBo does offer advanced document management capabilities, it is much more than that. KanBo is a comprehensive work coordination platform designed specifically for large enterprises, capable of streamlining all aspects of work management, from collaboration and communication to task management and project monitoring.

One of the standout features of KanBo is its ability to bring all teams, departments, and external stakeholders together onto one centralized platform. With KanBo, every team member knows what needs to be done and why, ensuring seamless coordination and collaboration across different departments and functions.

KanBo’s powerful visualizations options, such as Kanban, Table, Timeline, and Gantt chart, provide a complete overview of projects and tasks, making it easy for team members to prioritize and manage their workload effectively.

Moreover, KanBo’s collaborative features go beyond just basic chat and messaging. With mentions and comments, team members can quickly communicate, collaborate, and share feedback on tasks and documents in real-time. The platform also includes advanced search functionality, allowing users to easily find what they need, when they need it.

Overall, KanBo is a complete work coordination platform that is much more than just a tool for document management. It simplifies work management, streamlines communication and collaboration, and empowers purpose-driven organizations to optimize work management with full transparency and trust.

Q&A

Q1: What is KanBo, and what makes it different from other project management tools?

A1: KanBo is a work coordination platform designed specifically for large enterprises. It offers flexible on-premises and cloud installations and focuses on engineering services document control. KanBo stands out from other project management tools due to its unique features and flexibility, catering to the demands of even the most complex and dynamic businesses.

Q2: How does KanBo help manage and administer regional and global engineering drawings, manufacturing design revisions issuance, and Bill of Material system setting?

A2: KanBo’s Engineering Services – Document Control feature enables businesses to manage and administer regional and global engineering drawings and manufacturing design revisions issuance to all North American and Global plants as needed. It also offers the BEAM Bill of Material system setting to simplify engineering technical records and manage individual design changes or full BOM design changes.

Q3: What are some of the features of KanBo’s Design Change Management System Setting, Manufacturing Instruction Delivery, and Export Bill of Material?

A3: KanBo’s Design Change Management System Setting enables sequential design change delivery while managing the work prioritization of multiple models and volume. The Manufacturing Instruction Delivery feature helps manage engineering technical data, configure part drawing manufacturing change points, and understand inter and intra-company part supply relationships. The Export Bill of Material feature manages parts supplied from North America to the world and application timing adjustment, among others.

Use Case: Communication & Coordination

Effective communication and coordination are essential for the success of any organization, especially large enterprises. KanBo’s work coordination platform provides a centralized hub for all teams and departments to collaborate seamlessly, ensuring everyone is on the same page.

In the automotive industry, communication and coordination are critical to ensure the smooth operation of production lines. Team members need to know what is happening on the factory floor, identify potential issues, and address them before they turn into major problems that impact the bottom line.

With KanBo’s Communication & Coordination feature, team members can easily share project updates, reports, and task lists with each other. They can assign tasks, set due dates, and track progress within the platform. This ensures that everyone is accountable for their work and that nothing falls through the cracks.

Moreover, KanBo simplifies communication by providing chat and messaging options that allow team members to communicate in real-time. They can also schedule meetings and video conferences directly from within the platform.

In addition to communication, KanBo’s Coordination feature helps teams work more efficiently by providing powerful visualizations and workflow automation. Teams can create custom workflows for each project, automate repetitive tasks, and track progress with visual charts and dashboards.

Furthermore, KanBo’s integration with Microsoft Office makes it easy for users to leverage their existing skills. Users can create and edit documents, spreadsheets, and presentations directly within KanBo, streamlining the entire work process.

In conclusion, KanBo’s Communication & Coordination feature is a game-changer for large enterprises in the automotive industry. It provides a centralized hub for team members to collaborate seamlessly and work towards a common goal. With its powerful visualizations, automation, and integration with Microsoft Office, KanBo simplifies the entire work process, enabling teams to work more efficiently and effectively.